Privacy Notice

Our principles

We are absolutely committed to protecting your privacy. Our policy can be summarised in one sentence: we will not share your information with others without your consent. 

As part of the work of the church, we need to process personal data. We undertake to gather and process this data on the lawful basis of consent and under condition 9(2)d of GDPR, in terms of  which we process in the course of legitimate activities with appropriate safeguards as a church. 
We have established the following principles:

1. The information that we hold about you will be stored securely and available only to those with a legitimate need to access the data for church purposes.

2. If your information is stored in our online address book, you will have control of what information others can view.

3. We will respect your communication preferences and you will only receive communication from Calderwood Baptist Church in relation to areas you have signed up for and using your preferred method of communication.

4. We will not share your personal details (including your email address) to any third party without your consent.

5. When your involvement with Calderwood Baptist Church ends, we will not keep your data for any longer than is necessary or legally required.

What information do we collect?

Data processing is in relation to members, former members, those having contact with church activities, and those signing up through our website. Personal data is not disclosed outside the church processes without the consent of the data subjects (i.e. those to whom the data belongs). 
At Calderwood Baptist Church we collect different types of information depending on your involvement with the church:

1. To keep accurate records of church members and former members

We will collect your personal information and pastoral details for the purpose of being able to administer your membership in the church, including details of family members. We will store the details of former members for 7 years following the end of their membership.

2. To provide an online address book of church members and those who regularly worship with us

We will collect name, address, email address and phone number for display in our online address book. Further voluntary information can also be submitted by yourself. This will only be available to church members and those regularly worshipping with us, and you are in control of what information people can view. Information will not be kept longer than 7 years following the end of your involvement with us.
 

3. To administer a mailing list of church activities

We will collect name, address, email address, and phone number (not all may be required) so we can send regular updates on church activities and to keep you updated on the ministry of Calderwood Baptist Church. You can select how you would like to receive these updates and you can unsubscribe at any time. You will stop receiving communication as soon as you unsubscribe, and your details will be deleted within 12 months (unless other involvement requires us to keep them longer).

4. To register individuals for ministries and events run by the church and, in the case of children’s ministries, to gain parental consent

We will collect name, address, email address, phone number and, in some cases, emergency contact details and health information in order to register you or your child for a ministry run by the church. This information will only be used in relation to that ministry and the details will only be available to the leaders of that ministry. This information will be used for the effective running of the activity and for the safety and wellbeing of participants. Your details will be deleted within 12 months of the ministry ending or you ceasing to participate in the event, whichever comes first.

5. To maintain financial records and to enable donations/payments to the church

We will collect your name, address, email address, payment information and information about your donation or order. Payment information is then transmitted and processed securely and is NOT held on our servers. Your details will be deleted within 12 months of the payment unless we are required to keep them longer for donation or gift aid purposes, in which case they will be deleted within 7 years.

6. To produce photo or video material relating to the ministry of the church

We will only use your image in photographs or video (including livestream) if we have first explicitly sought your permission for this.

Who will have access to your information?

Your information will be available to those within the church who have a legitimate requirement to have your information in order to administer your involvement with us. We will not share your information with others without your consent unless we have a statutory obligation to do so.
If you are a church member or regularly worship with us, your personal information will be visible to other members by default. You have control over who is able to access specific items of information and you can change these settings from your personal profile page.

We will keep your data for the period of your involvement with the church. It may also be archived as part of our historical record of involvement with the church. You have the right to request access to your personal data held by us, to change and update those details. You can also withdraw consent for us to hold your data at any time and we will immediately take action to delete/destroy it.

What else you should know about privacy

We are all responsible for the security of, and access to, our personal information and information that we may have about others. Therefore, please remember to:

• Keep mobile phones, computer, tablets, and laptops secure and password protected.

• Log out of sites that contain personal data when you have finished using them.

• Close your browser when you have finished your user session.

• Be aware of accessing personal data on shared or public devices.

• Only use secure means to share personal data online.

• Never share usernames, passwords, or account information with others.

Our website and social media accounts may contain links to other websites, and you should be aware that we are not responsible for the privacy practices on other websites.

Any Questions?

The Data Controller is:  
The Trustees of Calderwood Baptist Church, 
Maxwellton Road,
Calderwood,
East Kilbride,
G74 3LW 
email: info@calderwoodbaptist.co.uk 
tel: 01355 520765 

You have the right to lodge a complaint with the Information Commissioner’s Office (the Supervisory Authority for Data Protection) on 0303 123 1113.